Last updated: 16 October 2026
1. Who We Are
Starpath Education is a trading name of North London Tuition Ltd, a company registered in England and Wales.
Registered company: North London Tuition Ltd
Company number: 16825202
Registered office: 167–169 Great Portland Street, London, W1W 5PF
Trading name: Starpath Education
Tuition location: Caterham High School, Caterham Avenue, Clayhall, Ilford, IG5 0QW
Email: info@northlondontuition.co.uk
Corporate website: northlondontuition.co.uk
North London Tuition Ltd is the data controller responsible for personal information processed through Starpath Education.
We are committed to protecting the privacy, safety and personal information of children, parents, guardians and other individuals who interact with our tuition services.
This notice explains how we collect, use, store and protect personal information.
2. Personal Information We Collect
Depending on your interactions with Starpath Education, we may collect the following information.
Parent and Guardian Information
- Full name
- Email address
- Telephone number
- Relationship to the child
- Contact and correspondence details
- Emergency contact information
Student Information
- Full name
- Date of birth or age
- School year group
- Current school, where provided
- Academic strengths and areas requiring improvement
- Preferred tuition subjects and attendance days
- Academic progress and assessment information
- Attendance records
Safeguarding and Welfare Information
Where necessary, we may collect information concerning:
- Medical conditions, allergies or additional support needs
- Emergency care requirements
- Authorised collection arrangements
- Relevant safeguarding or welfare concerns
We only collect sensitive information where it is necessary and where an appropriate legal basis and additional data protection condition apply.
Payment Information
If a student enrols in paid tuition, we may process payment records, invoices and transaction information.
Payment card information, where applicable, should be handled by an appropriately secured payment provider rather than collected through ordinary enquiry forms.
Website and Enquiry Information
We may collect:
- Contact form submissions
- Registration and free trial enquiries
- Email correspondence
- Technical information processed by website and form providers, such as IP addresses and access logs
3. How We Collect Information
We collect information when:
- A parent or guardian completes our enrolment or registration form.
- A parent books a free trial lesson.
- A parent or guardian contacts us by email or through our website.
- A student attends tuition sessions.
- Tutors record attendance, academic progress or relevant learning information.
- Information is provided to us for safeguarding, welfare or emergency purposes.
We may use third-party services to collect and manage this information, including Google Forms and our website hosting or administration systems.
4. Why We Use Personal Information
We process personal information to:
- Respond to enquiries from parents and guardians.
- Arrange free trial lessons.
- Review and manage student enrolment applications.
- Organise tuition groups and weekly timetables.
- Provide Maths and English tuition.
- Monitor attendance and academic progress.
- Communicate with parents about their child’s learning.
- Manage payments, invoices and financial records.
- Protect children’s health, safety and welfare.
- Meet safeguarding and legal responsibilities.
- Maintain appropriate business and administrative records.
We do not sell children’s or parents’ personal information to advertisers.
5. Our Legal Bases for Processing
Under UK data protection law, we must have a lawful basis for using personal information.
Depending on the purpose and circumstances, these may include:
Contract: Where processing is necessary to provide tuition services or take steps requested before enrolment.
Legitimate Interests: Where processing is necessary for proportionate business administration, responding to enquiries, maintaining records or supporting the safe operation of our tuition services, provided individuals’ rights are appropriately considered.
Legal Obligation: Where information must be processed to meet applicable legal responsibilities.
Vital Interests: Where necessary to protect someone’s life in an emergency.
Consent: Where consent is the appropriate lawful basis, such as certain optional communications or activities.
Information concerning health, disabilities or other special-category matters requires an additional condition under Article 9 of the UK GDPR. We will identify and document the applicable condition before processing such information.
Safeguarding information will be handled in accordance with applicable data protection and safeguarding requirements.
6. Children’s Privacy and Safeguarding
The safety and privacy of children are particularly important to Starpath Education.
We aim to:
- Collect only information reasonably necessary to provide tuition and protect student welfare.
- Restrict access to children’s information to authorised individuals who need it for their responsibilities.
- Handle medical, welfare and safeguarding information with additional care.
- Avoid unnecessary disclosure of children’s personal information.
- Use appropriate procedures when responding to safeguarding concerns.
Parents and guardians should provide accurate information relevant to their child’s safety and educational needs.
We will not publish identifiable photographs, videos or promotional information about students without an appropriate legal basis and any required permissions.
7. How We Store and Protect Information
Student and parent information may be stored using secure administrative systems, email services, enrolment forms and other approved service providers.
We aim to apply appropriate technical and organisational safeguards, including:
- Access restrictions
- Secure account authentication
- Appropriate staff confidentiality requirements
- Secure handling of student records
- Procedures for reporting and responding to personal data incidents
Access to personal information will be limited to individuals who require it for legitimate operational, educational or safeguarding purposes.
No electronic storage or transmission method can be guaranteed to be completely secure.
8. Sharing Personal Information
We may share relevant information where necessary with:
- Authorised tutors and staff involved in delivering tuition.
- Service providers supporting enrolment, communication, payments and administration.
- Emergency services or healthcare professionals where necessary.
- Appropriate safeguarding authorities where required or justified.
- Regulators or other authorities where disclosure is legally required.
We will not routinely share students’ personal information with their schools or unrelated third parties without an appropriate lawful basis.
Where service providers process information on our behalf, we will assess the need for appropriate data protection agreements and safeguards.
9. International Data Transfers
Some technology providers may process or store information outside the United Kingdom.
Where restricted international transfers occur, we will ensure that an appropriate transfer mechanism and safeguards are in place, as required by applicable UK data protection law.
Details of relevant providers and transfer arrangements will be reviewed as part of our data protection procedures.
10. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, taking account of legal, safeguarding, accounting and operational requirements.
Different categories of records may require different retention periods, including:
- Unsuccessful enrolment and free trial enquiries
- Active student records
- Academic progress and attendance records
- Payment and accounting records
- Safeguarding and welfare records
We will maintain a documented retention schedule setting out the applicable periods and secure deletion or disposal arrangements.
Safeguarding records may need to be retained for longer than ordinary administrative records.
11. Your Data Protection Rights
Under UK data protection law, individuals may have the right to:
- Request access to personal information.
- Ask for inaccurate information to be corrected.
- Request deletion of information in certain circumstances.
- Request restriction of processing.
- Object to certain processing activities.
- Request data portability where applicable.
- Withdraw consent where processing relies on consent.
These rights are subject to legal conditions and exceptions.
Parents and guardians may contact us about their child’s personal information. Requests involving children will be considered in accordance with the child’s rights, age, understanding and applicable law.
To exercise your rights, contact:
info@northlondontuition.co.uk
You may also raise concerns with the Information Commissioner’s Office (ICO):
www.ico.org.uk
12. Cookies and Website Technologies
Our website and its service providers may use cookies or similar technologies necessary for website operation, security or functionality.
Any non-essential analytics, advertising or tracking technologies will be assessed for applicable transparency and consent requirements before use.
We will provide further information about cookies and relevant choices where required.
13. Free Trial Lessons and Enrolment Applications
When parents register for a free trial or express interest in tuition, we use the information supplied to:
- Review the enquiry.
- Check session availability.
- Contact the parent or guardian.
- Arrange a trial lesson.
- Discuss possible enrolment.
Submitting an application does not guarantee a tuition place or create an obligation to pay tuition fees.
Where a parent decides not to proceed after a free trial, we will handle the information collected in accordance with our applicable retention procedures.
14. Changes to This Privacy Notice
We may update this privacy notice when our services, systems, legal responsibilities or data processing activities change.
The latest version will be made available through our website, with the date of the most recent update.
15. Contact Us
For questions about this privacy notice or how Starpath Education handles personal information, please contact:
North London Tuition Ltd
Trading as Starpath Education
Email: info@northlondontuition.co.uk
Corporate website: northlondontuition.co.uk
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